HOSTED VOIP PHONE SYSTEM FOR HVAC COMPANIES

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Carolina Digital Phone’s Hosted VoIP Phone System for HVAC Companies

The HVAC industry in the U.S. is booming! According to research by IBISWorld, total revenues in 2019 surpassed $97 billion on the strength of more than 112,000 HVAC businesses of all sizes — from small local contractors to large multi-state enterprises, who collectively employ over 518,000 people right here in the U.S.

Ongoing Growth

Between 2014 and 2019, the HVAC industry has enjoyed a 2.4% CAGR — and there is no sign of a slowdown. On the contrary, a report from Grand View Research predicts that the U.S. HVAC industry will grow at a 5.7% CAGR clip through 2025, at which time it will generate $136.5 billion in annual revenues. Says the report: “Increasing urbanization and emergence of energy efficient heating and ventilation systems is the driving force for the growth of the market.”

Fierce and Relentless Competition

The good news is that more homeowners and businesses are investing or re-investing in HVAC systems, maintenance, and other related products and services. However, the bad news is that virtually all HVAC companies face fierce and relentless competition. Unlike other sectors where a small number of players command a large portion of the market, in the HVAC industry, the nation’s biggest firm accounts for only 5 percent of the industry’s overall revenue. While this is beneficial for customers since it means there are plenty of choices, it is a massive challenge for HVAC companies that struggle to ensure they stand out and apart from the crowd — while at the same time, operate in an efficient and customer-focused manner that protects margins and generates repeat business and referrals.

Fortunately, that is where our state-of-the-art hosted VoIP phone system enters the picture and helps HVAC companies thrive instead of struggle!

Key Benefits

  • Affordably and Easily Onboard Seasonal Workers: The HVAC industry experiences substantial demand fluctuation throughout the year. For example, during cold snaps in the dead of winter, the phone rings off the hook as residential and business customers urgently need furnace maintenance, repairs or replacements. And during heat waves in the summer, customers are clamoring to fix their malfunctioning or under-performing AC. Our hosted VoIP phone system makes it affordable and easy for HVAC companies to onboard seasonal workers. Within seconds, temp hires (or temp-to-perm hires) can get their very own extension and voicemail box, so they can be productive right away. This is a major advantage vs. a conventional on-premise landline phone system, where adding a new extension may require a full system upgrade — which is costly and time consuming.

  • Make a Positive First Impression: As noted above, HVAC companies face stiff competition from both established and new players. As a result, making a positive first impression isn’t just important, it’s essential. Our hosted VoIP phone system features auto attendant, which professionally greets customers on the first ring, and invites them to connect with an individual or team (e.g. sales, service, billing, etc.). What’s more, HVAC companies can implement a hosted VoIP contact center to answer calls after hours, and make sure that no sales opportunities are missed, and all service requests are promptly and properly handled. They can also track a range of call analytics through a web-based dashboard to improve efficiency and customer service.

  • Boost Customer Service and Sales: Our hosted VoIP system allows HVAC companies to record a custom message that is played for customers while they’re on hold. For example, during a severe cold snap or heat wave, customers can be told that service technicians are working around the clock. Or, customers can told about special promotions, such as discounts on maintenance plans or rebates on new systems. Regardless of the content of the messages (or music if preferred), the end result is informed and impressed customers — which means more loyalty, more referrals, and more sales.

  • Mobile and Remote Working: The vast majority of HVAC companies have small teams that spend most of their time out in the field providing estimates, performing installations, handling maintenance, and so on. Our mobile app for iOS and Android enables these “road warriors” to stay connected regardless of where they are. For example, from their smartphone they can make and receive calls, share instant messages, check call history, access directories, access availability/busy status, and more. Plus, all outgoing calls made through our app display the HVAC company’s information on Caller ID, not the individual worker’s personal information. This presents a professional and polished image, and is also important for privacy.

  • Business Continuity: The last thing that an HVAC company can afford is for current and prospective customers to hear a “sorry, the number you have dialed is not in service” message when they call for sales or support; especially if they need urgent help. Fortunately, our VoIP phone system is built to continue operating even in the event of a local power outage — from relatively short brownouts (which are increasingly common due to the nation’s aging and over-burdened power grid), to longer blackouts caused by severe weather, natural disaster, or man-made emergency. HVAC companies can also forward calls to any other phone, including landlines.

  • Substantially Reduce Year-Over-Year Telecommunications Costs: Our hosted VoIP phone system operates at a much lower cost vs. a conventional on-premise landline phone system, with many HVAC companies poised to save 50% or more each year. There are no major upfront capital expenditures, no domestic long distance costs, no maintenance costs, and all ongoing technical support, upgrades and innovations are handled by our expert U.S.-based team. Plus, unlike conventional phone companies that always increase fees, our affordable pricing is fixed and predictable — which makes forecasting and budgeting easy.

  • Advanced Calling Features: Our hosted VoIP phone system provides HVAC companies with a full range of advanced calling features to increase productivity, performance, efficiency, worker safety, customer satisfaction, and profitability. Features include (but are not limited to) voicemail to email, live call transfer, video calling, conferencing, paging, intercom, presence, and the list goes on.

To learn more about how our hosted VoIP phone system will help your HVAC company stand apart from the crowd — while at the same time, operate in an efficient and customer-focused manner that protects margins and generates repeat business and referrals —contact us today at 336-544-4000 for your FREE consultation and demo. We can visit you at your location, or connect with you over the web.

Over 20 Years Of Service
Our Customers Love Us!

Mathew Stockstad
Mathew Stockstad
March 1, 2022.
Verified
I have had many phone services over my 30+ years in practice. This is by far the best service that I have ever had. The customer service is amazing. I can not recommend Carolina Digital enough!
Saul Guerrero
Saul Guerrero
October 28, 2021.
Verified
The support of this company is amazing. One of my routers went down in my rack of equipment. The crew came back onsite and they worked with me after hours to get my equipment back online. Carolina Digital takes pride in what they do and also their customers! I highly recommend this company. 5 STARS 🙂
Zimmerman Carpet Cleaners
Zimmerman Carpet Cleaners
September 2, 2021.
Verified
We specifically work with one technician and she's always super helpful and super nice. She understands how to get things done and ensures that its all fully taken care of before she even thinks about leaving it with us. She is always quick to respond. When we have outages, questions, etc, they're right there in a quick way. Thanks so much Carolina Digital. Thank you Chris Villa. We appreciate you all so much
Don Kim
Don Kim
September 1, 2021.
Verified
Great Service for my business (SMARTCARE)
Tom Thornton
Tom Thornton
August 17, 2021.
Verified
We've been using Carolina Digital for years now. Great system, service and price!
Sam Coates
Sam Coates
May 17, 2021.
Verified
We receive excellent service from Chris and others at Carolina Digital Phone.
Christine Olson
Christine Olson
May 4, 2021.
Verified
Carolina Digital was so helpful to us when we had to transition to a virtual office. The service is great and the people are so helpful. The virtual phone system works better than what we were using in our office and they have a great online dashboard that is very easy to use. We are sticking with them even when we go back to a real office.
Randy Hoover
Randy Hoover
April 16, 2021.
Verified
Excellent Service, actually the best vendor we work with. Staff is exceptional and responsive.
Shirley Day
Shirley Day
April 14, 2021.
Verified
The staff at Carolina Digital Phone are very professional and always solve any issues we might have with a simple phone call. I highly recomend their services, they are the best!!